CHACIN FYRE EVENTS
Plan. Design.
Coordinate.
Turn your vision into a celebration to remember.
From a planning session to full planning and day-of coordination, choose the level of professional support that fits your event.
Chacin Fyre Events is a service of Chacin Fyre, LLC.
Illustrative service imageryEVENT PLANNING SERVICES
Choose the Support You Need
Every event is different. Select focused guidance, help with vendors and logistics, a visual styling plan, comprehensive planning, or event-day coordination.
Services vary by package. Only services specifically listed in your selected package, proposal, invoice, or service agreement are included.
$125Event Consultation / Planning Session
A focused one-on-one planning session to organize your ideas and leave you with a practical direction for the event.
WHAT'S INCLUDED
- Theme and event-vision discussion
- Budget and timeline guidance
- Party-space layout suggestions
- Vendor recommendations and vendor types needed
- Purchase priorities and next-step plan
Best for: DIY clients who want expert direction and will handle execution themselves.
Advisory only. Vendor booking, shopping, setup, breakdown and physical labor are not included unless separately quoted.BOOK A CONSULTATION →
$350+Vendor Sourcing & Coordination Only
Research, compare and organize vendor options for the event needs included in your proposal.
WHAT'S INCLUDED
- Research suitable vendors
- Gather and compare available quotes/options
- Help narrow vendor choices
- Coordinate communications for selected event needs
- Track agreed vendor details during the sourcing period
Best for: Clients who already have a vision but need help finding and organizing vendors.
INQUIRE ABOUT VENDOR SOURCING →
$650+Partial Event Planning
You manage the pieces you are comfortable with while Chacin Fyre takes responsibility for selected planning areas.
WHAT MAY BE INCLUDED
- Selected vendor sourcing and coordination
- Rental, food or entertainment support
- Décor and logistics guidance
- Timeline and checklist support
- Planning communication for the agreed scope
Best for: Events already in progress that need professional help finishing selected pieces.
INQUIRE ABOUT PARTIAL PLANNING →
$950+Full Event Planning
Comprehensive planning support from concept development through final event preparations.
WHAT MAY BE INCLUDED
- Theme and concept development
- Vendor sourcing and quote comparisons
- Vendor communication
- Food, dessert, rental and entertainment coordination
- Budget, deadline, timeline and checklist tracking
- Overall event logistics
Best for: Clients who want the planning process organized while retaining final decision-making.
INQUIRE ABOUT FULL PLANNING →
$1,250+Full Planning + Day-of Coordination
Full planning support plus on-site coordination during the event-day hours included in your agreement.
WHAT MAY BE INCLUDED
- Full Planning services in your agreement
- Final timeline review and management
- Agreed vendor arrival and setup coordination
- On-site oversight during booked hours
- Troubleshooting and event-flow support
Best for: Clients who want support before the event and a coordinator there on event day.
INQUIRE ABOUT FULL + DAY-OF →
$500+Day-of Coordination Only
Your event is already planned. Chacin Fyre steps in to coordinate the established plan during the agreed event-day hours.
WHAT MAY BE INCLUDED
- Review of your existing plan and timeline
- Confirmed-vendor detail review
- Timeline management during booked hours
- Agreed vendor/setup coordination
- On-site troubleshooting and support
Best for: Clients who planned the event themselves but do not want to manage every moving piece that day.
INQUIRE ABOUT DAY-OF →
$300+Custom Event Design / Styling Plan
A cohesive visual direction for clients who need the creative concept and styling plan without full planning.
WHAT MAY BE INCLUDED
- Theme and design direction
- Color palette recommendations
- Focal-area and décor ideas
- Party-space styling recommendations
- Product and rental suggestions
Best for: Clients who want the creative direction and will execute the setup themselves or with their own team.
Physical decorating, installation or setup is not automatically included.INQUIRE ABOUT DESIGN & STYLING →
BOOKING PROCESS
From Inquiry to Confirmed Event
01Submit Your Inquiry
Share the date, location, guest count, budget, vision and services you need.
02Scope & Proposal
Your event is reviewed and the applicable service scope and pricing are prepared.
03Agreement + Retainer
Your date is not confirmed until the service agreement is accepted and the required 50% non-refundable booking retainer is paid.
04Planning Begins
Work begins on the services specifically included in the confirmed agreement.
IMPORTANT PLANNING INFORMATION
What You Need to Know Before Booking
These sections explain policies, scope, timing, travel and payment. They are informational — the pink service buttons above are what you click to inquire about a planning service.
WHAT MAY BE INCLUDEDFull Planning May Include
- Theme and concept development
- Vendor research and sourcing
- Quote comparisons
- Vendor communication
- Food and dessert coordination
- Rentals and entertainment coordination
- Timeline and checklist creation
- Payment/deadline tracking
- Overall event logistics
SERVICE SCOPEPlanning & Coordination vs. Physical Labor
Planning or coordination does not automatically include physical setup or event labor. Decorating, installation, furniture movement, lifting, delivery, food service, cleanup, breakdown or other hands-on labor is included only when specifically listed and priced in the proposal/service agreement.
If setup, breakdown or on-site labor is needed, request it so it can be quoted separately.
SHORT-NOTICE EVENTSRush Planning
Within 30 days: +25%
Within 14 days: +40%
Within 7 days: +50%
Subject to availability.
OUT-OF-AREA EVENTSTravel & Accommodations
Base packages are for South Florida/local events. Out-of-area events may require airfare or mileage, hotel, rental car/Uber/local transportation, baggage, parking/tolls and other necessary travel expenses paid in advance, plus a travel coordination fee starting around $350.
Chacin Fyre does not finance client travel or vendor costs.
RESERVING YOUR DATEBooking & Payment
A 50% non-refundable booking retainer is required to reserve the date. The remaining 50% is due 7 days before the event unless the written agreement says otherwise. Vendor costs are separate from the planning fee and paid by the client.
OPTIONAL ADD-ONSCustom Chacin Fyre Products
Custom products are separate from planning unless explicitly included in the proposal. This may include cups, plates, favors, signs, cutouts, invitations, websites/RSVP pages, activity books, cake toppers and other custom products.
READY TO START PLANNING?
Tell Us About Your Event
Submitting the inquiry does not reserve your event date. Starting prices are shown on the website; final pricing depends on scope, location, timeline and requested services.
